November 12, 2011 Joint Meeting of Elders and Deacons

Chapel in the Pines – Joint Meeting of Elders and Deacons
Caraway Conference Center
November 12, 2011 – 1:00 p.m.

Attending:  Ruling Elders Lynne Hoerter, Forrest Johnson, Cindy Massey, Michelle Morehouse, Vicky Raymond, Rachel Stevens, John Walkup, Jerry Wehmueller;  Treasurer Jack Zollinger;   Deacons Amanda Briggs, Barbra Carson, Edith Dengler, Karen Fisher, Karen Meredith, Susan Pierson, Susan Walkup; Teaching Elders Mindy Douglas Adams and Mitzi Lesher-Thomas


Call to Order


Mindy said a word of welcome and thanked everyone for all of the work done.  There were no items to bring to attention, and Mindy opened the floor to comments.

Mitzi mentioned that there had been a brief comment on the value of Deacons attending Session meetings, but perhaps quarterly reports from the Deacons to the Session would more efficiently handle this.

Jack mentioned that Nana reminded us of our obligation to help with communion, and that we need to be proactive in our signing up.  The group mentioned that perhaps we could reach out to Mary Donna to help construct a Google calendar document, or master calendar.

Karen Fisher welcomed the Elders participation in contacting people not seen in church recently to check in on them and let them know they are missed.

John Walkup introduced the transition team, and mentioned that they would be in existence for more than a month after the church opens.  The team wanted all of us to know they are there to help.  Communications should be sent to Mary Donna or John.  Mindy noted that the transition team is in charge of publicity.

Lynne updated us on the condition of the road, and that much of this would be the responsibility of the church.  The response from the developer is that any improvements will be several years away.

Mindy mentioned that welcome teams will still be a part of the organization model.  Team leaders are being sought.  A list of responsibilities will be developed for both leaders and members.

Mindy closed the meeting by mentioning that several Deacons and Elders will be rotating off next May and asked that everyone be thinking of others who should be asked to serve.

Motion to close the meeting.  The meeting was closed with prayer at 1:30 p.m.

Submitted by Susan Pierson


Approved by Session March 12, 2012