May 20, 2019 Stated Session Meeting
Chapel in the Pines Presbyterian Church
Stated Session Meeting May 20, 2019 7 PM
Present: Karen Atkins, Stan Campbell, Pat Chappell, Paul Harrell, Paul Isom, Marcia Ladd (Clerk), John McDowell, Maggie Reif, Terry Rudolph, Jerry Wehmueller (Treasurer), Andrew Taylor-Troutman (Moderator)
Excused Absence: Barbara Amago
Guests: Keith Glidewell, Bruce Raymond, Mary Roodkowsky
Re – Meeting Time at 6PM with New Members – Page and Greg Link
Andrew called the meeting to order at 7:00 PM.
Terry Rudolph led the devotion ending in a prayer. Stan moved to approve the agenda, the motion was seconded and unanimously approved. John moved to approve the consent agenda, it was seconded and unanimously approved.
Consent Agenda-Please read these items in advance. They will be voted on as a group without discussion unless someone pulls a particular entry from the Consent Agenda
- Approval of Session minutes-stated meeting April 22, email meeting April 30, 2019
- Approval of committee meetings – Building and Grounds May 7, 2019, Deacons Meeting May 2, 2019, Personnel May 13, 2019, Communications and Technology April 17, 2019, Christian Education May 13, 2019, Finance and Administration May Meeting
- Ed Park’s Presbytery Report
- Thank you from Chatham Habitat and Casa Moderna
Andrew plans on sharing each of the four vision statements from the retreat with the Hunger Action Task Force.
He welcomed the three incoming members – Keith, Bruce and Mary. Je indicated they would be either ordained or installed on Pentecost during worship. He expressed his sincere thanks to Karen, Maggie and Terry for their three years of service.
Building upon a decision coming out of the spring retreat, Andrew wants to schedule an additional meeting in August on the 26th at 6:30 PM at the church to go over the 2021 operating budget.
He expressed his sorrow over Rob’s departure and told session they would be approving a Task Force to search for his replacement. Rob’s last day will be Pentecost. He has hired an interim replacement Beth Shirey and contracted with her through October to give the Task Force ample time to find a good replacement. Andrew, Jeremy, Pat Chappell and Betsy Sunde have all agreed to serve on the Task Force.
Financially everything looks good through the first four months of the year. Through April our revenues exceeded our expenses by a little over $65,000. Starting in May we will enter the phase in our finances of expenses exceeding revenues so that at the end of the year our budget should be close to being balanced. The Session has approved several expense items that were not planned or included in the budget which will reduce the “surplus” that was in the plan.
Marcia called everyone’s attention to the new devotion schedule and asked if anyone needs to change their assigned time that they switch with another member. She also asked if everyone had made the changes they need/want to their component of the Manual of Operations. Marcia also reminded everyone that the Elder in the Narthex Duties are on the web site on the page that lists the Elders and Deacons. Finally, since the incoming elders will not be ordained/installed until June 30, we need to postpone our June stated meeting to July 1, and wait until August 19 to have our next stated meeting.
Building and Grounds
Karen wanted session to know that on Sundays that are likely to be crowded, Building and Grounds will organize parking attendants to direct traffic. Also based on many discussions about space utilization and the large increase in children, Building and Grounds is undergoing a space utilization study for the church and will report back to session their findings.
Paul offered the following motion from Membership
To welcome into the life of the church new members Page and Greg Link.
After minimal discussion, the motion passed unanimously.
John indicated that he was also so sorry Rob was leaving and offered two motions centering around Rob’s departure. The first
To collect a Love Offering for Rob Passow to be given to him on his final day June 9
This would be announced through the newsletter and in worship Sunday. People can contribute by donating to the church and indicating on the memo line that it is for the Love Offering for Rob, then Janet can cut a check for John or Andrew to give to Rob on the 9th, probably after the service. The motion passed unanimously.
The other motion is
To form a Task Force to search for a replacement for Rob Passow as Assistant Director of Music Ministries
As Andrew indicated earlier, he, Jeremy, Pat Chappell and Betsy Sunde have agreed to serve on the Task Force. After minimal discussion, the motion passed unanimously.
John also wanted everyone to know that if their committee plans a special event, they have to secure the funding for childcare for that event. It has become so expensive take it out of the church’s operating budget that this is a compromise that will help.
Paul Isom indicated his committee would manage PMO a little differently this year. There will be a supply fee and an enrollment fee, split into two payments. The church staff, not the teacher will handle the payments from the parents. They have openings for 4 more children. It will be advertised internally in May and open to the community June 1 with a cutoff of July 1.
Andrew asked session to consider the following motion
To celebrate the Lord’s Supper on May 25 3 PM in honor of Kristine Currie at her Memorial Service
There was no discussion and the motion passed unanimously.
There being no further business, Andrew closed the meeting in prayer at 9:05 PM.
Lord’s Supper, Baptisms, Weddings and Funerals
Since the last stated meeting on April 22th, the Lord’s Supper was performed on May 5, 2019 and May 13, 2019 at Open Spaces. There was one baptism, Maggie Ford on May 12 and new members Joelle Brummitt-Yale and her family Dave and Finn Yale and Rob Passow. There was one service to celebrate the life and Resurrection of Kristine Currie on May 25. There were no weddings.
Approved session July 1, 2019