July 16, 2018 Stated Session Meeting
Chapel in the Pines Presbyterian Church
Stated Session Meeting July 16, 201
Attending: Ruling Elders Barbara Amago, Pat Chappell, Paul Harrell, Paul Isom, John McDowell, Maggie Reif, Terry Rudolph, Jerry Wehmueller (Treasurer), Marcia Ladd (Clerk), Teaching Elder Rev. Andrew Taylor-Troutman (Moderator)
Absent: Karen Atkins, Stan Campbell
The meeting was called to order by Andrew at 7 PM. Andrew delivered the devotion, ending in a prayer. Pastoral concerns and celebrations were shared.
Approval of agenda and consent agenda
Terry made a motion to approve the agenda. The motion was seconded and was approved unanimously. Pat moved and Barbara seconded approval of the consent agenda, it was approved unanimously. The consent agenda includes the following:
Consent Agenda-Please read these items in advance. They will be voted on as a group without discussion unless someone pulls a particular entry from the Consent Agenda
- Approval of session minutes – Stated meeting 6/11/18, Email vote 6/15/18
- Approval of committee minutes – Christian Education 6/13 and 20, Mission and Service 6/10/18, Finance and Administration 7/15/18
- Correspondence – Letter from Mt Zion, Impac Program
Pastor’s Report Andrew said he found the installation service humbling and inspiring and he thanked session for their part in it. He gave a brief update on Parents’ Morning Out for the fall, indicating a group would be meeting with the proposed teacher in the coming week to work with her to craft a schedule and plan for the program. She will outline how the day will work and a list of the co-parent responsibilities. The class is full. Co-parenting does not have to be done only by a parent. He indicated that the Creative Commons Class is asking for people to share their faith journey and to put it together in a booklet for the church to distribute, in essence telling the church’s story. The nature of this log is not completely set. UPC as part their Lilly Grant will give us an undergraduate intern. He will be at CitP 3 – 5 hours a week and for one worship service per month. He will shadow Andrew, the purpose is not to give support to the church as much as to help the intern understand church workings. We also have an application in with Duke Divinity through Mt Pleasant UMC for an intern like the ones we have had in the past. We will know mid-September if we are getting one.
Andrew reported the Deacon’s retreat was good, the details of which will be worked out in early August, he will share those details in the August meeting.
Finance and Administration and Personnel
Jerry provided the Treasurer’s report indicating expenses continued to run higher than income in June. At the half point of the fiscal year, we are still running a surplus of a little over $29,000 with $263,000+ in the bank. We will continue to have monthly expenses run higher than monthly receipts so that by year end we should be close to breakeven. A good position to be in at this time of the year. There was discussion about how high the water bill is and what is causing it. Bruce is being very diligent about checking on the source, which is as yet undetermined.
Bruce is working with Lee Bowman from Briar Chapel to get the land for the parking lot deeded to us. Jerry called session’s attention to Bruce’s explanation of the costs for the auxiliary parking lot and offered the following motion
Approve the auxiliary, gravel parking lot for $22,000, $15,000 of which has been donated, F&A proposes taking the remaining $7000 from the reserves to fully fund the undertaking.
Pat asked if we allow the contractor to take the hardwoods would the contractor reduce the cost. Apparently, it would have cost us more for the contractor to take the hardwoods. There was a question about whether there would be steps from the auxiliary lot down to the existing parking lot, nobody was certain how that is being handled, perhaps by an Eagle Scout. Marcia will let Brice and Karen know that question came up.
The motion passed unanimously.
Mission and Service
Maggie drew session’s attention to the letter in the packet, saying Mission and Service had prayerfully considered the request to ask them to sponsor another Rise Against hunger event. While the committee certainly sees the benefit of feeding people in crisis, they question the sustainability of that approach and would like to request that session consider becoming a Hunger Action Congregation and ask Mission and Service to develop a plan for becoming same. The committee really feels like they should not provide food in places where the local farmers can supply it. The deadline to apply is in mid-September. She offered the following motion
The Committee asks that session approves the recommendation that Chapel in the Pines members deepen their understanding of the complexities surrounding hunger by committing to become a “Hunger Action Congregation,” and directs Mission and Service to develop a plan to implement that.
After much discussion, the motion passed unanimously. Andrew will talk to Bruce and encourage him to participate with Mission and Service as they identify and implement projects.
John called session’s attention to the new pay scale for contract employees contained in the packet. It has been vetted by the committee, Jeremy, Nana and Rob.
Barbara called session’s attention to the contract for building use by the Girl Scouts,
meeting Tuesdays 5:45 to 7:15 PM biweekly.
Paul Harrell asked session to approve the following motion for new members
Welcome into membership as new members Tom and Dena Crosby and Heather and David Jester along with their children River and Charlie.
With no discussion, the motion passed unanimously.
Paul Isom told session that Brian Blount, President and Professor of New Testament at Union Seminary will lead a class and preach on October 28, he asked for session approval of the following motion
Approve the Rev Brian Blount to preach in worship and teach Sunday School prior to worship on October 28, 2018
He has recently authored a book on Revelations. The motion passed unanimously.
Paul Isom also indicated Mickey de Prater would be teaching a fall class on the book.
Paul Isom drew session’s attention to the summary version of the Reclaiming Jesus a Confession of Faith in a Time of Crisis. It was signed by a number of prominent clergy, including Rev. Willimon and spearheaded by Jim Wallis of Sojourners. Their desire was for churches to adopt the statement and part of their fundamental tenets. The following motion is asking you to adopt the 6 tenets at the end of the summary
The session of Chapel in the Pines adopts the six foundational tenets of the Reclaiming Jesus confession
Session is asking Christian Education and the Pastor to develop a plan for educating the congregation about it. There needs to be at least an interactive community where people can discuss it. The motion passed unanimously
Andrew asked for a volunteer representative for the August 18 meeting of Salem Presbytery at Forest Hills Presbyterian Church in High Point.
Elect Maggie Reif as the representative of Chapel in the Pines for the August 18 meeting of Salem Presbytery at Forest Hills Presbyterian Church in High Point.
The motion was seconded and passed unanimously.
The Racial Equity class in conjunction with Elizabeth Melton would like to offer a two part series of one person plays, focusing on the issue of racial equity. The packet included a description of each, the first performed by Elizabeth, Unpacking Longview, a story about public school desegregation in east Texas. It runs about an hour. The second by Sonny Kelly, The Talk, focusing on the conversation parents of kids of color have to have with their children about how to “behave.” A discussion will follow each performance. Marcia, on behalf of the Racial Equity Class asked session to approve the following motion
to hold a two part series on Racial Equity at CitP performed by Elizabeth Melton and Sonny Kelly this coming spring with a discussion time to follow each performance
Paul Harrell mentioned the Sheriff in Chatham County has been to an REI Workshop and would be great for a panel discussion after Sonny’s play. After several questions, the motion passed unanimously.
Paul Isom moved to adjourn. The motion was seconded and passed unanimously.
Andrew indicated that we would plan to meet on August 20 at 6 for new members. Finally, Andrew indicated that Diana Wheeler who has been attending worship with a “case worker,” and is housing deprived will be sleeping in the back classroom during the day because she works at night, starting 7/23, definitely through Thursday the 26th. After that, she will be in her own apartment.
Andrew closed the meeting with a prayer at 8:25 PM
Lord’s Supper, Baptisms, Weddings and Funerals
Since the previous stated meeting on June 11, the Lord’s Supper was celebrated once on July 1. The new deacons were ordained and installed on June 24. There were no new members that joined Chapel in the Pines Presbyterian Church. There were two baptisms, Sadie Anna Taylor-Troutman on June 17 and Luke Raitano on July 15. There were no funerals or weddings.
Marcia Ladd, Clerk
Approved session 8/20/18
- Salem Presbytery meeting August 18 at Highland Presbyterian Church in High Point
- Next Session Meeting August 20, Stan Campbell has the devotion
- Pray for our church each day at noon