January 2, 2018 E-mail Session Vote

Present: Karen Atkins, Stan Campbell, Lynne Hoerter, Paul Isom, John McDowell, Terry Rudolph, Al Schalk, Barbara Strange

Absent: Monty Brekke

Stan Campbell offered the following motion:

That the following wedding pricing be accepted on a temporary basis to move forward with a current request to hold a wedding ceremony at Chapel in the Pines. The charges will be re-evaluated by a group that Andrew convenes to address the wedding guidelines and other build use policies for consistency, thoroughness and appropriateness.

Following are two schedules of fees, the first for members of Chapel in the Pines and the second for non-members. The wedding coordinator will receive both the deposit and all fees from the couple at least two weeks before the event date. If the deposit is released in full, that check will be destroyed and the couple notified. If the deposit is released in part, that check will be cashed, and a check for the difference will be issued to the couple within thirty days after the event.

Event fees for Chapel in the Pines members, immediate relatives of members, and those with recognized connections to the congregation:

Description	Wedding Only	Wedding & Reception	Holiday Surcharge (added to fee)
Refundable Deposit[1]	$250	$500	N/A
Sanctuary Ceremony	No charge	No charge	N/A
Garden Ceremony	No charge	No charge	N/A
Officiant (CITP)	No charge	No charge	N/A
Accompanist (CITP)	$350	$350[2]	$100
Wedding Coordinator	$350	$500	$100
Custodian	$150	$300	$100

Event Fees for non-members:

Description	Wedding Only	Wedding & Reception	Holiday Surcharge (added to fee)
Refundable Deposit[1]	$500	$1000	N/A
Sanctuary Ceremony	$500	$1000	N/A
Garden Ceremony	$500	$1000	N/A
Officiant (CITP)	$500	$500	$100
Accompanist (CITP)	$350	$350[2]	$100
Wedding Coordinator	$450	$600	$100
Custodian	$150	$300	$100

 [1] Holiday weekends are Martin Luther King, Jr. weekend; President’s Day weekend; Memorial Day weekend; Independence Day weekend; Labor Day weekend; Columbus Day weekend; Veterans Day weekend; and the weekend after Thanksgiving.

[2] The deposit may be retained in part or in total if capital damage is incurred (e.g. broken window), if furnishing damage is incurred (e.g., torn upholstery), or if excessive labor is required to recover from the event (e.g., additional labor by the custodian caused by the conditions left following the event). In the event that part or all of the deposit is withheld, the wedding coordinator will provide an explanation to the couple for the assessment.

[3] This fee structure does not involve the accompanist providing music for the reception. If you desire the accompanist to provide music for the reception, that arrangement (and fee) must be negotiated with the accompanist.

[4] The deposit may be retained in part or in total if capital damage is incurred (e.g. broken window), if furnishing damage is incurred (e.g., torn upholstery), or if excessive labor is required to recover from the event (e.g., additional labor by the custodian caused by the conditions left following the event). In the event that part or all of the deposit is withheld, the wedding coordinator will provide an explanation to the couple for the assessment.

[5] This fee structure does not involve the accompanist providing music for the reception. If you desire the accompanist to provide music for the reception, that arrangement (and fee) must be negotiated with the accompanist.

With no discussion the vote was unanimously in favor of the temporary price guidelines by all those weighing in.

Respectfully submitted

Marcia Ladd, Clerk

Approved session 1/15/18