April 26, 2009 Called Session Meeting

Chapel in the Pines Presbyterian Church
Called Session Meeting
April 26, 2009

Attending Elders:  Stan Campbell, Lynne Hoerter, Marcia Ladd, Wes McGraw Michelle Morehouse, Mindy Douglas Adams (Moderator), Mary Donna Pond (Clerk)

The meeting was called to order at 9:00 a.m. in front of North Chatham School. Mindy led the group in prayer. The purpose of the meeting was to consider a recommendation (distributed prior to the meeting via email) from the Finance/Administration/Budget Committee and to receive information about the purchase of an LED projector.

Mindy briefly explained the committee’s request that $1,173 [$499 start-up fee, plus 8 months additional monthly fee of $84.25] be used from Operating Reserves to purchase ACS OnDemand, allowing up to 5 users to access a web-based database.  The additional monthly fee of $84.25 will be added to the Operating Budget for 2010.  Following brief discussion and a request by Marcia Ladd that we be extremely cautious about any other draws on Reserves during the coming year, the Session approved this request unanimously.  Marcia reported that the new bookkeeper, Janet Askew, has begun work.  Having a web-based database will make it possible for her – and other staff – to work remotely when necessary.

Stan reported that Jerry Wehmueller has found two LED projectors that will meet our needs, both under the $800 amount awarded by the UPC Endowment grant.  Jerry will proceed with the purchase soon.  Wes again asked about acquiring an input device (laptop or DVD player).  Several others voiced assurances that there are ample input devices owned by church members that can be borrowed when needed and that we do not need to purchase one at this time.

The meeting was adjourned at 9:15 with a prayer.

Respectfully submitted,

Mary Donna Pond, Clerk

Approved by Session May 14, 2009
Revised by Session August 13, 2009