April 2007 Stated Meeting

Chapel in the Pines Presbyterian Church
Leadership Team Meeting
April 12, 2007 – 6:30 p.m. – Dockside Seafood Restaurant


Attending:      Mindy Douglas Adams, Moderator; Keith Glidewell, Wes McGraw, Mary Donna Pond, Tina Stark, Julia Trimmer, John Walkup, Jack and Joan Zollinger

At 6:40 p.m., Mindy Douglas Adams called the business meeting to order.  Cindy McWilliams and Stan Campbell were out of town, Graham Ford was attending a seminar.  It was suggested that Madge Webster was absent due to her husband’s dental surgery.  Keith Glidewell was scheduled to give the devotion but was delayed due to traffic; Mindy announced that the devotion would be given later in the meeting.

Minutes and correspondence.  The minutes of the March 8, 2007, meeting of the Leadership Team and the minutes of the March 18, 2007, Congregational Meeting were approved as distributed by common consent.  There was no correspondence to share.  Mindy shared the latest issue of the Chatham Together newsletter which featured Chad Vergil on the front.  Chad is the person who reviewed CITP books for 2006 and attended the March 2007 L-team meeting.

Pastor’s Report.  Mindy shared she is happy to be on the Easter side of Lent and that the services during Holy Week were powerfully meaningful for her.  She will be in New York City for the coming weekend, a birthday gift from her husband.  It is their first visit to that city.  Graham Ford will preach, John Walkup will serve as liturgist, Lee Werley will lead the time with children.  Jack Zollinger said it was good to have Graham’s parents here for worship on Easter.  Mindy also reported she was able to go home to visit her parents following the service and that her mother has had surgery on her mouth.
Finance Report and Administration Committee.  Jack Zollinger distributed the Revenue and Expense report through March and a balance sheet.  After one quarter of the year, we are on target with both revenue and expenses.  We received $500 from Church of Reconciliation.  The team expressed gratitude to Jack for his excellent work with our accounting.

Committee Reports

Worship.  John Walkup requested Leadership Team approval for the serving of communion on the first Sunday of each month as well other special services throughout the year.  The motion was approved without dissent.  John reported that the team approach for set-up is working well with one exception – fellowship events.  John suggested that we need a Fellowship Coordinator to be sure that events are scheduled and to publicize them.  Names were discussed and John will make some calls.  Wes McGraw asked that the setup team put the tables out in the narthex first so they can be set up with refreshments and information.  John will post a checklist inside the storage cabinet for use by the setup teams.  There was discussion of the placement of the children during the Time with Children.  We will try seating the children on the front row with the leader facing them as well as the congregation.  John ended by saying that he and his sister have heard a lifetime of sermons and that his sister remarked (and he agreed) that Mindy’s sermon was among the best they have heard.  Mindy asked for reflections on the services of Holy Week.  Mary Donna recommended planning early to use the flower cross next year.  There was discussion of foot washing with the group agreeing that foot washing might keep some people away.  Positive comments were made about both the Maundy Thursday and the Good Friday services with regret expressed that so few people attended.  Kudos to John for the continued improvements in the appearance of the worship space on Sundays.  John asked that we arrange to have our worship space on a Sunday afternoon so that the piano tuner can do a thorough job; he was unable to do so during the school hours due to noise.  Setup team captains for May and June are Tina Stark and the Zollingers, respectively.  On a motion by Mary Donna, seconded by Julia Trimmer, the team approved John Walkup preaching on May 20 when Mindy will be away.

Adult Education.  Wes McGraw reported that our study of the PC(USA) Trinity paper continues for the next 3 weeks.  Bill Browder will lead the next class.  Following, there will be a series on “Christians and the Environment.”  The committee meets again April 18.

Children/Youth.  Mindy reported that Lee Werley will join Georgia Campbell on the committee.

Evangelism.  Mindy related the problems with the recent post card mailing.  The committee will need to work on future mailings due to changes in postal regulations.

Finance.  In Rachel Stevens’ absence, Jack reported that Hugh Chapin is joining the Finance Committee.
Membership.  Mindy announced that members will be received on Pentecost Sunday, May 27.   Unfortunately this year, Pentecost falls on Memorial Day weekend.  Nevertheless, it is a good time to receive new members, on the “birthday of the Church.”  Other dates will be available for people unable to attend on Pentecost but wishing to join.  Mindy stated that there are about 20 people who are ready to join.

Outreach.  We are sponsoring a forum for area church on April 16 at which social workers, a school nurse, and people from public health will describe needs in north Chatham County.  It is hoped that we can join forces with other churches to find a way to address needs together.  Dianne Birch is coordinating the forum.  An article on the forum appeared in this week’s Chapel Hill News.  Mindy has gotten an email from the Wisemans in Guatemala.  They are happy we are supporting them and hope to visit us when they are here in October.

Personnel.  Mary Donna reported for Marcia Ladd.  Kelly Hunter will be paid as an independent contractor, not through the Presbytery.  Beverly Long Chapin has joined Marcia and Mary Donna on the Personnel Committee.  They are proceeding with the annual review for Kim Prendergast.  Keith Glidewell asked if we will have an intern again next year.  Mindy said Graham has been invited to return but she told him there is no rush to decide.  We have requested $2,000 from UPC’s endowment for intern expenses and we do expect to have an intern next year.

Property.  Temporary Space.  Mindy related problems with almost losing our worship space for Easter due to contract delays and the absence of a supervisor.  With the help of Stan Campbell, she was able to avert near-disaster.  Permanent home.  Joan Zollinger reported that the sole bid received for site work came in much higher than we expected.  The committee met and decided to do only soil testing first, but there is concern that the firms may not be willing to do only that one bit of work.  Mary Donna suggested contacting Gordon Mitchell for suggestions.

Administration and Stewardship – no reports.

Old Business
Mindy reminded the team of our daily prayer time for Chapel in the Pines at noon.

Member/friend letter.  Mindy got only four responses from her letter sent to members and friends about involvement in the work of the church.  It was agreed that the need to be personal follow up to this good letter.  Mindy will give some thought to the various people and where their gifts might best fit.  Wes suggested a Time and Talent component with the stewardship drive.  A question about non-member participation on the committee was asked.  Non-members may serve on all except Personnel, Finance, and Administration.  Non-members may not vote at Leadership Team meetings but are welcome to attend.

Tina Stark reported on plans for Relay for Life.  A silent auction is being planned and details will be announced as plans take shape.  She is coordinating with Pittsboro Pres. and hopes to get youth involved.

Lay leader training was held prior to this meeting.  About sixteen people have come to the training sessions and leaders have been scheduled through June.

New Business
Assistant Treasurer.  Following a motion by Jack Zollinger, seconded by Julia Trimmer, Wes McGraw was elected Assistant Treasurer for Chapel in the Pines.  Jack is working with the bank and Salem Presbytery to change the necessary paperwork, allowing Wes to officially serve in this capacity.  Jack has enlisted a team of 3 people to count the weekly offering.  This year’s One Great Hour of Sharing offering approached $800, a strong increase over last year.

Intern Celebration.  Graham Ford’s last day with us for the Spring is April 22.  It was moved, seconded, and approved to give him a $100 gift certificate for Cokesbury as well as a book, to be selected by Mindy, and inscribed to him from Chapel in the Pines.  Julia Trimmer will make reservations to take Graham to lunch at The Old Granery in Fearrington following worship on April 22.

Signs.  Some of the small signs on US 15-501 are missing.

Martin Luther King, Jr. Offering.  It was moved, seconded, and approved to use Pastor’s Discretionary Funds for the MLK offering in 2007 and to receive an offering for this scholarship fund annually in January.

Devotion.  Keith Glidewell led the team in a devotion about stewardship of the earth and our need for self examination in our decision-making when we use resources.  The devotion ended in prayer.
The next meeting will be May 10, 2007, at 6:30 p.m. at Dockside.  Mindy Douglas Adams has devotion for that meeting.

The meeting was adjourned just after 8:30 p.m.

Respectfully submitted by Mary Donna Pond